Author: The Josh and Mak Team

Client Query 183:- Hi, wanted to ask that in case of contracts for hiring of services, specifically for outsourced staff, is it allowed to incorporate in tender documents for Annual Contract that “in case of satisfactory services/performance, the contract may be extended for another year”? The initial tender is for one year but incorporating this

Client Query 182:- Hi, Wanted to ask that can a local company bid in foreign currency under international tender?   Bilal Ahmed, USA Answer:- Thank you very much for writing to us. Local company can bid in foreign currency in international tenders according to Rule 30(2) of PP Rules, 2004 which states that for the purposes

Client Query 181:-  Hi, how are you? Wanted to ask that can seek additional documents during technical evaluation, when bids are invited according to Single stage- two-envelope procedure 36(b)?   Nasir Mir, UK Answer:- Thank you very much for writing to us. As per your query, in terms of Rule 31 of Public procurement Rules, 2004 no

Client Query 180:- Hello, We intend to purchase a couple of horses for our riding school at the Academy. Tenders were held twice but no one could fulfill the criteria. Army has a farm at Mohna (Remount Depot Mohna) and we started correspondence with them. They have the horses who meet the required criteria for riding

Client Query 179:- Hello, hope all is well at your end. Wanted to discuss that, it is submitted that for hiring of janitorial services, tender was publicized with the procurement method of single stage two envelopes. Financial bids of only technical qualified bidders were opened. Now in order to make comparison of services/quality, whether a procuring

Client Query 178:- Hi, wanted to ask that if bids are invited according to rule 36 (b) where in technical bids have been opened and forwarded for technical evaluation according to prescribed rule. One of bidder in his cover letter has mentioned about performance guarantee as “The project is a service oriented project, hence no performance

Client Query 177:- Hi, wanted to ask that if the selected supplier fails to provide samples and does not or is hesitant to abide by the terms and conditions, we should cancel his contract and consider next bidder keeping in view the very short time left in project completion timelines, which have already delayed considerably?

Client Query 176:- Hi, Wanted to ask that if bids invited through Rule 36(b) and during technical evaluation , can procuring agency seek additional or supplementary documents actually required through bidding document but not submitted by the bidder? Thanks!   Muhammad Ihsan, USA Answer:- Thank you for writing to us. As per your query, according

Client Query 175:- Hi, Hope all is well at your end. Wanted to discuss a scenario with you. Actually there was an organisation which was unable to open the technical bids, on published date, due to unavailability of some members of purchase committee. Can we open technical bids after published date with mutual consent of participated

Client Query 174:-Hi, Hope all is well at your end? Can you please intimate rule to cancel the invitation to tender before its opening?   Nida Salman, UK   Answer:- Thank you for writing to us. As per your query, Rule 33 of Public Procurement Rules, 2004 explains rejection of bids or proposals at any time

Client Query 173:- Hi, wanted to ask that can a local company bid in foreign currency under international tender?   Rafay Zaman, USA   Answer:-Thank you for writing to us. As per your query, local company can bid in foreign currency in international tenders according to Rule 30(2) of PP Rules, 2004 which states that

Client Query 172:- Hi, Hope all is well at your end. Wanted to ask that can one seek additional documents during technical evaluation, when bids are invited according to Single stage- Two envelope procedure 36(b)?   Younas Raza, UK   Answer:- Thank you very much for writing to us. As per your query, according to terms

Client Query 171:- Hi, wanted to discuss a scenario with you. Initially supply order for 126 items was awarded. Now the department wants to revise this initially awarded supply order by awarding only 66 items. Out of these 66 items, the department also wants to change the manufacturer for 12 items going 15% above from the original

Client Query 170:- Hello, we intend to purchase a couple of horses for our riding school at the Academy. Tenders were held twice but no one could fulfill the criteria. Anyhow, Army has a farm and we started correspondence with them. They have the horses who meet the required criteria for riding horses. Their price tag

Client Query 169:- Hi, Hope all is well at your end? It is submitted that for hiring of janitorial services, tender was publicized with the procurement method of single stage two envelopes. Financial bids of only technical qualified bidders were opened. Now in order to make comparison of services and quality, whether a procuring agency can

Client Query 168:- Hi, wanted to discuss that bids invited according to rule 36 (b) where in technical bids have been opened and forwarded for technical evaluation according to prescribed rule. One of bidder in his cover letter has mentioned about performance guarantee as:- “The project is a service oriented project, hence no performance security

Client Query 167:- Hi, wanted to ask that is there any grace period allowed in any of the PPRA Rules?   Awais Haider, USA Answer:- Thank you very much for writing to us. As per your query, there is no apparent mentioning of grace period in Public Procurement Rules, or regulations etc. However, you may explain

Client Query 166:- Hi, wanted to ask that is it a must to issue bidding document to a firm, already per qualified for the project by a procuring agency or no?   Sehrish Khan, UK   Answer:- Thankyou for writing to us. As per your query, the pre qualification documents are provided by the procuring agency to the

Client Query 164:-Hi, wanted to ask that if the selected supplier fails to provide samples and does not or is hesitant to abide by the terms and conditions, we should cancel his contract and consider next bidder keeping in view the very short time left in project completion timelines, which have already delayed considerably? Your

Client Query 162:- Hi, Wanted to ask that if, Bids are invited through Rule 36(b) and during technical evaluation then can a procuring agency seek additional or supplementary documents actually required through bidding document but not submitted by the bidder?   Nida Ahmed, UK   Answer:- Thank you very much for writing to us. As

Client Query 161:- Hi, Can you please intimate a rule to cancel the invitation to tender before its opening?   Usman Haroon, UK Answer:- Thank you for writing to us. As per your query, Rule 33 of Public Procurement Rules, 2004 explains rejection of bids or proposals at any time prior to acceptance of a bid or proposal.

Client Query 160:- Hi, wanted to discuss that if a procurement agency enters in a contract to purchase I.T Equipment from a local supplier (which is partner of an international Company). Instead of the local supplier is it permissible for the international company (which was not directly involved in contract) to send invoices for maintenance

Client Query 159:-Hi, wanted to ask that in case of Negotiated Tendering procurement method, can procuring agency hold technical discussions and price negotiations with at least one bidder (lowest cost bidder), seeking to ensure that the goods, works or services offered meet the procuring agency’s requirements, including technical requirements, delivery or completion period and proposed terms

Client Query 158:- HI, wanted to ask in order for placing tenders in the press for appointment of General Sales Agents for Passengers and Cargo abroad, is it a mandatory requirement to place advertisement in two newspapers or one is enough? This we are asking because rates of advertisements in foreign press have appreciated unimaginably.

Client Query 157:- Hi, wanted to ask that can a procuring agency prequalify suppliers/contractors for goods of miscellaneous items (separately for stationary items, computer consumables, furniture fixtures, sports items etc.) for a specific period to meet the requirements as and when arise?   Asjad Ahmed, UK   Answer:- Thank you for writing to us. As

Client Query 156:- Hi, can you please guide me the procedure of PPRA that if we want to purchase electronic equipment on urgent basis as in TV station, etc. So do we have to purchase electronic equipment or parts immediately to overcome the emergency or to restore the transmission. Also can you please tell that if we want

Client Query 155:- Hi, wanted to ask that after pre-qualification of suppliers and contractors for goods of miscellaneous items i.e. stationary, computer consumables, furniture fixtures, sports items etc., do we have to give 15 days as open competitive bidding to all already pre-qualified local suppliers and contractors for submission of their bids and proposals?  

Client Query 154:- Hi, wanted to ask that can any bidder, demand-bidding file after lapse of one year on plea to refer rule 47, even if it was published according to rule 35 upon award of contract? Thanks   Maryum Javed, USA   Answer:- Thank you very much for writing to us. As per your

Client Query 153:- Hi, wanted to ask that for how much period, services agreement can be made with a party according to PPRA Rules? Thanks   Mohsin Awan, UK   Answer:- Thank you for writing to us. As per your query, service agreements can be signed based on the duration of the project and assignment. However,

Client Query 152:- Hi, wanted to discuss that a firm has forwarded its technical proposal for a case study required by Pakistan. If this firm gets highest marks and on the other hand it does not stand lowest in financial bid. What will be the tender awarding criteria if total five firms have applied? Thanks  

Client Query 151:- Hi, Wanted to ask that we had given a tender notice for construction of two buildings, and received bids in result. After opening of bids we want to construct only one building now, so is it possible according to the PPRA rule?   Washah Kanwal, DXB   Answer:- Thank you very much for writing to

Client Query 150:- Hi, wanted to ask that if the method adopted for bidding was on least cost basis, the rate offered for new works i.e. one rate & other three rates for left over works, after opening of financial bid, can the rates for left over works be negotiated? Thanks!   Mariam Shah, UK  

Client Query 149:- Hi, hope all is well at your end! We have invited separate technical and commercial bids through competitive bidding for construction works. However, during technical evaluation stage and before commercial bid opening, one of the vendors has submitted a letter offering a discount over and above their quoted bid value. In light

Client Query  148:- Hi, would you kindly advise applicability of PPRA on obtaining legal services or hiring of Attorney? Keeping in view of its emergent requirement according to varying nature of litigations. Please if you guide us with your best advice!   Answer:- Thank you very much for writing to us! As per your query, according

Client Query 147:- Hi, wanted to ask that one of the Public Company floated the tender in year 2015, both technical & commercial envelopes was also opened, then tender was cancelled by the authority and bid security refunded to all the bidders after cancellation, Now in May 2017, that public company started the correspondence with bidders

Client Query 146:- Hi, as per Rule-40 of PPRA Rules, negotiation is not admissible. In this connection it may be advised whether a lowest bidder can offer discount in his bid pice after opening of bid or not? Thanks!   Bilal Ahmed, UK   Answer:- Thank you very much for writing to us. As per your

Client Query 145:- Hi, wanted to ask that can you please let us know that a procouring agency can set his limit up to 5-lac for quotation works? Thanks!   Adnan Hussain, UK Answer:- Thank you very much for writing to us! As per your query, as per PP Rule-42(b), provided that the respective Boards of Autonomous

Client Query 144:- Hello, wanted to ask that can a procuring agency will invite the Bids from experienced firms in accordance with scope of work? Please if you could guide!   Nasir Sabir, UK   Answer:- Thank you very much for writing to us. As per your query, it depends on procuring agency as to

Client Query 143:- Hi, Can you please guide us if a procouring agency announces bid evaluation report on the 10th day of the month. As per PPRA rule 35 may he can issue work order on 20th day of the same month? Or it should on 21th day of the same month as per rule 35

Client Query 142:- Hi, wanted to discuss a scenario with you that PPL is pioneer of the Natural Gas Industry in the country and has been a frontline player in the energy sector since the mid-1950s. As a major supplier of Natural Gas and contributes a substantial percent of the country’s total Natural Gas supplies besides

Client Query 141:- Hi, Hope you doing well. Wanted to ask that in normal procurement process of Public Sector Organizations, where 25% increase and decrease of purchase order quantity clause is provided in bidding documents and firms have also accepted the same. So wanted to ask that can a public sector organization place repeat order

Client Query 140:- Hi, wanted to discuss a scenario with you! Actually if we see that in oil & gas fields the cash purchase committees are constituted to meet the emergent requirements. As observed the committees dont move physically to explore/ survey the market collect the quotations from reputed/ registered suppliers & to place order/ purchase

Client Query 139:- Hi, wanted to confirm that is the performance guarantee in shape of Insurance Bond from AA rating company acceptable for provision of consultancy services?   Nasir Riaz, UK   Answer:- Thanks for writing to us! As per your query, according to Rule 39 of the Public Procurement Rules, 2004 provides that where needed and

Client Query 138:- Hi, wanted to ask that if a firm/company or any other supplier is blacklisted by a government department/organization permanently or temporarily , then what shall be the criteria for other govt. owned organization/departments, are they not supposed to do business with blacklisted supplier or this blacklisting is limited to that specific government

Client Query 137:- Hi, wanted to ask that in case of Negotiated Tendering procurement method, can procuring agency hold technical discussions and price negotiations with Principal Supplier who did not participate in the tender directly seeking to ensure that the goods, works or services offered meet the procuring agency requirements, including technical requirements, delivery or

Client Query 136:- Hi, wanted to ask that after opening financial bids, can a bidder ask to announce the each item rates of the lowest bidder and that of the winning bidder?   Nadia Jamil, UK   Answer:- Thank you very much for your reply! As per your reply, in terms of Rule 28(2) of

Client Query 135:- Hi, hope all is well at your end! We intend to pre-qualify contractors for hiring of temporary manpower services. For inviting applications for prequalification, please guide on the following grounds:- 1) Is it mandatory to advertise in press for seeking applications for prequalification from interested firms/ contracts? 2) Would there be a

Client Query 134:- Hi, Under National or International Competitive Bidding can a procuring agency award contract for High-Tech Equipment/Machines along with their yearly Service Level Agreement (SLA) for maintenance and support services till the entire useful life or End of Life (EoL) of machines/equipment (i.e. 3,5,7 or 10 years). All prospective bidders/OEMs (Original Equipment Manufacturer)

Client Query 133:- Hi, you are requested to guide us if any PPRA Rule allowed us to consider quotations by email or suggest any other alternate to proceed further. Your early response will help us to expedite the case.   Zain Ausaf, Australia   Answer:- Thank you for writing to us. As per your query,

Client Query 132:- Hello, can you please guide in accordance to PPRA rules that either we declare the bid as non responsive or responsive if the bidder has quoted two options i.e. I & II in single bid and obviously there will be Two commercial proposal in their single financial bid as per PPRA Rule 36.

Client Query 131:- Hi, wanted to ask that is it permissible in accordance with Public Procurement Regulation 2004 , to invite bids from particular companies or institutions , whereas same services are available from several service providers? Likewise inviting bids from financial institutions for card business whereas several technology companies are providing similar services to banks

Client Query 130:- Hi, wanted to ask that as per PPRA Rules what are the criteria for Direct Contracting? Locally as well as internationally? Thanks   Jehanzeb Aftab, UK   Answer:- Thank you for writing to us! As per your query, the answer to it is this that a procuring agency is required to fulfill any

Client Query 129:- Hi, Hope everything is well at your end? We had advertised for the construction of animal shed, only one bid was received on closing date. On evaluation of bid we found that the quoted price of the contractor is 50% above our estimated price. What is the percentage of allowable limit above or

Client Query 128:- Hi, wanted to ask that for our different jobs, both in office and field, we always require services of skilled, semi skilled and non-skilled manpower. And these jobs are recurring. So we can not fix the strength of manpower. It totally depends upon nature and time duration of job. We intend to

Client Query 127:- Hi, wanted to discuss a scenario with you for which wanted advice. Actually request for Quotation under PPRA Rule (42)(b), atleast three quotations are required to be collected. Please guide if these quotations would be obtained in sealed envelope or otherwise. Further, is it mandatory to open these offers in public and

Client Query 126:-  Hi, hope you doing? Wanted to ask that in normal procurement practices the public entities follow the PPRA Rules 2004 for purchasing goods, works and services? In addition, to aforesaid rules can public entities procure services such as Security services/courier, services/appointment of Auditors etc., using the “PP Regulations For Procurement of Consultancy Services

Client Query 125:- Hi, wanted to ask few things from your firm. Hope you could guide at your best! Can we mention a brand name with the word “or equivalent”? Also can we mention 4 or 5 brand names with the word “or equivalent”? Also wanted to ask that in Rule 42 (c) (vii) does the

Client Query 124:- Greetings! Hope all is well at your end! Wanted to take advice from you that if bid security is less for example Rs.200/- less than the bid price! Then shall the bid rejected or Rs.200/- should be deposited by the bidder to continue the process if he is the lowest evaluated bidder and

Client Query 123:- Hi, wanted to ask that what Standard bidding document will be used for a store supply contract? Thanks   Rida Jamal, USA   Answer:-  Thank you for writing to us. As per your query, PPRA has allowed the use of Standard Bidding Documents prescribed by the Pakistan Engineering Council for procurement of Works

Client Query 122:- Hi, wanted to confirm that if a firm is black listed by any “Procuring Agency”, then can this firm be allowed to participate in the tenders of other procuring agencies? Thanks   Irum Batool, UK   Answer:-  Thank you for writing to us! As per your query,in terms of Rule 19 of

Client Query 121:- Hi, wanted to ask that if after opening of the bid & before award of work scope of work has been slightly changed for example 90 meter depth for laying of cable now required 110 meter depth & contractor agree to do the job on the same price, whether work may be

Client Query 120:- Hello, wanted to clarify that according to Rule 45 (Closing of Contract), where stated that “Defect liability or maintenance by the contractor as specified in terms of contract”. Can any procuring agency deduct or retained certain amount in case of defect liability or maintenance period in order to ensure that; if defects

Client Query 119:- Hi, Hope everything is well at your end? As per the PPRA Rules can you confirm that for running official business in safe and secure area a Public Sector institution needs to purchase a plot of land situated inside the Cantonment Area from Cantonment Board directly?If the selling institution offers requisite plot

Client Query 118:- Hi, our organisation is faced with a situation! If you could please guide your best! Actually our organisation is under services provision contract. Situation is as under:- Tenders were called on single stage two envelope basis and technical proposals were opened on 01-10-2012. In the evaluation report all the four participants were found

Client Query 117:- Hi, wanted to ask that if anyone advertises as per PPRA rules then can one designate just one brand? Thanks   Sidra Jamal, USA Answer:- Thank you for writing to us. As per your query, in open competitive bidding brand name can not be mentioned in the bidding documents. For guidance purpose rule 10

Client Query 116:- Hi, how are you? We wanted your legal help from your expertise! Actually we are a trading company, doing machine tool business since 2000. We mostly take participation in tenders publish by the Government organizations. As per previous procurement procedure, 3 bidders were mandatory to make decision for the public tenders. But recently

Client Query 115:- Hi, Hope you having a good day! Can you please guide us that can can we buy used/refurbished RAMs under the Government Rules or PPRA rules? Actually we want to purchase 50 RAMs of 2 GB each, but the end user opted for the used/refurbished RAMs instead of new ones due to financial

Client Query 114:- Hi, wanted to ask that from where can I get registration number of my firm? So that I can login at this site?   Bilal Ausaf, UK   Answer:- Thank you for writing to us. As per your query, Pakistan Engineering Council (PEC) has the mandate to register the contractors or suppliers for procurement of

Client Query 113:- Hi, wanted to discuss a case of a leading Call Centre. Actually there is one International company which is the leading Call Centre solution provider in the Pakistan. They have been working with PSO since 2003 to cater business Call Centre equipped with state of art technology. Over a period of time

Client Query 112:- Salam, wanted to discuss a scenario with your firm so that you could guide with your expert advice. Actually GEPCO opened a tender in which 4 firms participated in tender & quoted the same and uniform rates. Now due to same rates, GEPCO rejected all the bids and decided for re-tendering. So wanted

Client Query 111:- Hi, wanted to have some PPRA guidance for an issue. Actually there were tenders which were advertised through print & electronic media (PPRA & PIA websites). Opening date was 25.11.2013 (1030 Hrs.’). Different bidders participated for the tenders accordingly. Due to some inevitable reasons the concerned dealing officer could not reach on time,

Client Query 110:- Hi, wanted to ask if we want to hire a canteen contractor for the office and no organizational budget is involved in it. The contractor will simply use our canteen as a sale point of his eatables to our employees. Do we need to advertise it on PPRA?   Asim Hamid, USA

Client Query 109:- Hi, Hope everything is fine at your end! Wanted to ask that while opening tenders on fix date according to PPRA Rules-2004 if only one quotation received whether the contract can be award if so kindly inform the clause and its justification?   Fiaz Ahmed, UK   Answer:- Thank you for writing to

Client Query 108:- Hello, wanted to ask that can a procuring agency increase or decrease the quantity of goods to be procured if this condition is present in the bidding documents / tender notice.   Ahmed Nawaz, UK   Answer:- Thank you very much for writing to us. As per your query the answer to

Client Query 107:- Hello wanted to discuss a scenario with your firm so that we can get the best point of view from your experts. Now if a tender term was set for the procurement /installation of ACs for bidders “to submit rate inclusive of all taxes”. All bidders have quoted their bids for ACs with

Client Query 106:- Hi wanted to ask that in order to meet ongoing Human Resource requirements through outsourcing arrangement, can a procuring agency hire services of a firm through open competitive bidding procedure on the basis of Indefinite Period / Indefinite Number (IDIQ basis) as and when required on a fixed price.   Jamal Hassan,

Client Query 105:- Hi, wanted to discuss a scenario with you and take your expert opinion! Now a tender was floated in press and PPRA website with an estimated amount of Rs.10.000 million. Now as per PPRA Rule-2004 15 days were given preparation of tender documents but not a single tenderer participated on opening of tender

Client Query 104:- Hi, Wanted to ask that in order to meet ongoing operational requirements of existing Electrical/IT setups maintenance, can a procuring agency award a contract on “Indefinite Delivery & Indefinite Quantity” basis (IDIQ). Where goods will be order on need basis on a fix price as and when required and Supplier will be

Client Query 103:- Hi, wanted to ask that is it allowed to pay mobilization advance in case of software development, please. If yes, then what is the percentage?   Irum Batool, USA   Answer:- Thank you for writing to us. As per your query, the term of mobilization advance has not been used in procurement

Client Query 102:- Hi, Wanted to discuss a scenario with you that we are following PPRA procurement of consultancy regulations 2010 for hiring of consultants for our office-building project. In this regard, we floated an EOI Notice and shortlisted 6x firms on the basis of evaluation criteria already provided in EOI document. After EOI evaluation

Client Query 101:- Hello, hope everything is well at your end. Wanted to ask that Pakistan State Oil is a commercial organization, who have to sale and compete with multinational companies, therefore it requires to publicize various products through electronic and print media in order to reach to end user. Advertisements are necessarily be a creative

Client Query 100:- Hi, hope you are well. If you could please advise if a bidder can quote two prices, one on FOR and other on FOB against an ICB tender for the same item / same principal? Thanks   Shafaq Hashimi, UK Answer:- Thankyou for writing to us! As per your query, a bidder is

Client Query 099:- Hello, hope everything is well at your end. Wanted to ask that if PIA has a contract with a vendor for VSAT Connectivity and the contract duration was of 03 years. As per agreement terms, the contract can be renewed for same period on same terms & conditions. You are requested to

Client Query 098:– Hi, Can you please kindly intimate if mentioning various brand names (e.g. 5~6 different brands with healthier competition) in tender specifications for procurement of goods is allowed under PPRA rules? will be looking forward to your response!   Nida Jamil, USA   Answer:- As per your query, in terms of Rule 10 of

Client Query 097:- Hello, Hope you doing well. Can you please kindly intimate if it is mandatory in all circumstances to hear a bidder in person before temporary blacklisting for 3 years? Will be looking forward to your reply! Thanks   Maliha Khurram, UK   Answer:- As per your query the answer to your question

Client Query 096:- Hello! Wanted to ask that can we mention a brand name with the word “or equivalent”, for example Philips energy saver or equivalent? 2. Can we mention 4 or 5 brand names with the word “or equivalent”? 3.In rule 42 (c) (vii) does the word motor vehicle covers motorcycle, tractor, truck, bus

Client Query 095:- Hi, hope all is well at your end. Wanted to discuss that Pakistan International Airlines (PIA) appoints General Sales Agents (GSA) for selling air tickets. These appointments are made at foreign stations. Following is minimum requirement to become a GSA: I. should be a locally registered firm / company and possess trading license as

Client Query 094:- Hello, hope everything is well at your end? Wanted to ask from your experts that we intend to pre-qualify contractors for hiring of temporary manpower services. For inviting applications for prequalification, please guide on the following grounds:- 1) Is it mandatory to advertise in press for seeking applications for prequalification from interested

Client Query 093:- Hi, Hope everything is fine at your end. Now wanted to ask that if a bid security is less for example less than the bid price then shall the bid rejected be deposited by the bidder to continue the process if he is the lowest evaluated bidder? If this provision is present in

Client Query 092:-  Wanted to clarify that can a procuring agency increase or decrease the quantity of goods to be procured more than 15% if this condition is present in the bidding documents and tender notice, for example it is around 25%?   Nasir Jamil, UK   Answer:- Thank you very much for writing to

Client Query 091:- Hi, Hope everything is well at your end. Wanted to ask that is the department competent to charge the document fee? What will be the rate of bid for single and two stage envelope? Also wanted to ask that can we collect 500 or 1000 per bid document or it should be

Client Query 090:- Hi, wanted to ask that after opening financial bids, can a bidder ask to announce the each item rates of the lowest bidder and the winning bidder?   Raheel Baig, UK   Answer:- Thank you for writing to us. As per your query, according to the terms of Rule 28(2) of Public Procurement

Client Query 089:- Salamz, hope you doing well. Wanted to ask that since our organization falls under the government of Pakistan Department! So can we purchase used and second hand condition items for our organization by utilizing public money or no?     Mohsin Zaman, Pakistan   Answer:- Thank you very much for writing to

Client Query 088:- Hi, Can you please suggest that is it mandatory to upload tender detail on PPRA website & Company website or otherwise for Alternative method of Procurement items value exceeding lower financial limit, which are covered under clause 42c (direct contacting) & 42d (negotiated tendering)? Naeem Hassan, UK Answer:- Thankyou for writing to us.

Client Query 087:- Hello, wanted to ask that before deadline of bid opening date, for how many days a bidder can apply for time extension?   Hina Arsalan, Spain   Answer:-  Thank you for writing to us! There is no specific time limit for extending the deadline based on the request of the bidder. A procuring

Client Query 086:- Hello, hope you doing well. According to 36 (b) there is nothing mentioned about minimum time period for opening Financial proposal so wanted to ask that can tender opening and evaluation committee open financial proposal within 1-2 hours of the opening of Technical proposal after quick evaluation of the technical proposal and

Client Query 085:-  Hi, if a tender procuring agency mentions the specifications of the equipment in bidding documents and during evaluation the procuring agency go beyond the specification mentioned in the bidding documents and select the lower specifications, then as per the PPRA Rules can the procuring agency select the lowest specifications or not? Please if

Client Query 084:-  Hi, wanted to ask that if a procurement agency of international procurement imports the advertisement of the tender then should it be published in international or local newspapers?     Abdullah Safdar, New York   Answer:- Thanks for writing to us. As per your query, it is clarified that according to Rule 12(2) of

Client Query 083:- Hi, wanted to ask that does an educational trust which is a non-profit organization fall under PPRA Rules?   Anwar Saeed, Pakistan   Answer:- Thank you for writing to us! As per your query, the case requires thorough examination regarding establishment, funding, ownership etc. of the Educational Trust which is a non-profit organization.

Client Query 082:- Hello, Wanted to ask that if a company has been black listed in a particular province and there is an evidence to it on the PPRA website as well. So now wanted to ask that can that black listed company participate in another province in any bidding procedure or not? Also can

Client Query 081:-  There is an XZY firm which is a commercial organization. Now it has to sale and compete with multinational companies, therefore it requires to publicize various products through electronic and print media in order to reach the end user. Now for that purpose advertisements are necessary which involves creative and artistic work

Client Query 080:- Hi, Wanted to discuss that we had received the purchase order against the clause of 42b after depositing the 5% security deposit of total value of purchase order. Therefore, after completing the delivery, should we request for the refund of security deposit from the concern department? Or is there any clause of PPRA

Client Query 079:- Salamz! Wanted to ask that if the authority thinks it is not necessary to advertise for procurement of up to two million, so shall we go for it or leave it? Thanks! Your response in this matter will be highly appreciated!   Shabaz Zaheer, Pakistan   Answer:- Thank you for writing to

Client Query 078:- Hi, wanted to discuss about my company’s matter. Actually our company has recently advertised a civil work tender in which 9 firms have participated. At the time of opening of bids the lowest bidder say “ABC company” was with a bid value of Rs 3.4Mn and second lowest was at Rs 3.6Mn and third

Client Query 077:- Hi, hope all is well at your end. Wanted to ask that if some second hand or used item is required to be procured will it be mandatory to categorically mention second hand or used in the purchase order or saying just value for money is sufficient? Your early response in this

Client Query 076:-  Hi, hope all is well at your end. Wanted to seek your advice that whether a procuring agency accepts a bid if the time for completion of job quoted by the bidder is more than that mentioned in the bidding documents? For example, if the time for completion of job mentioned in

Client Query 075:- Hello, we wanted to discuss a scenario with you! There was an employee of our company whom we terminated from company due to his misconduct. Now he has established a firm which he got registered from FBR. His firm ABC has requested us for issuance of tender documents. Your guidance is required

Client Query 074:- Hello, wanted to ask that if any government department invites tender for any equipment then can the bidder offer more than one equipment.  For example if one equipment is from China, one is from Europe and one is from USA. Now if China is accepted then the bidder will be in benefit

Client Query 073:- Hello, wanted to ask that can we pre-qualify firms for the period of one or two years for designing and printing of promotional material such as calendars, diaries, etc. Can you please clarify that can we procure items from pre-qualified firms more than once during their pre-qualification period?   Taha Waseem, New

Client Query 072:-  Hi, Wanted to ask that is there any standard mechanism to impose late delivery charges on vendor/suppliers as per PPRA rules? Thanks   Raza Jamil, Spain   Answer:- Thank you for writing to us. As per your query, such issues are required to be decided in the light of standard terms and conditions given

Client Query 071:- Salamz, I wanted to inquire that what shall be the procedure if some procuring agency wants to reduce the advertisement response time in case of local purchases, say up to 7 days due to some emergent nature of its requirements?   Saleem Ahmed, Pakistan   Answer:- Thankyou for writing to us. As

Client Query 070:-  Hello, hope all is well at your end! Wanted to discuss about our country. We had advertised pre-qualification notice in print and electronic media for procurement of generators and in response different firms collected related documents and subsequently as per defined Evaluation Criteria, different firms have been pre-qualified. Now as far as

Client Query 069:- Hello, can you please tell that during evaluation phase can the bidders be requested to extend the bid validity period for more than once, in successions, each time the extension period not exceeding the original bid validity period? Thanks   Salim Javed, Pakistan   Answer:- Thank you for writing to us. As

Client Query 068:- Hi, Hope all is well. Wanted to ask that what is the procedure to post tender online on this web instead of giving it in the newspaper? Thanks Ali Maqbool, US   Answer:- Thank you for writing to us! As per your query, the answer to it is this that according to Rule

Client Query 067:- Hi, wanted to ask that is it mandatory to mention the last date of submission in newspaper advertisement ? Actually due to some financially heavy procurement and complex in nature we decided to pre-qualify the contractor and in the newspaper advertisement we mentioned that the last date of obtaining tender is 10

Client Query 066:- Hi, can you please guide that what should be the proper method to deal with a situation under the guidelines of PPRA Rules & Regulations where a bidder though meets the initial criteria for bid submission but has not submitted its bid in the form and manner specified in the bidding documents? However

Client Query 065:- Hello, hope your day is going well? Wanted to ask that what course of action will be adopted by the procuring agency when the lowest quoted price exceed the cost estimated and market value of the bid?     Naeem Hassan, USA   Answer:- Thank you for writing to us. As per

Client Query 064:- Hello, wanted to ask that can a procuring agency rectify and correct the arithmetical error of submitted financial bids as per the set forth conditions in the bidding documents? Will be looking forward to your legal advice! Thanks!   Ahmed Jehanzeb, New York   Answer:- Thank you very much for writing to

Client Query 063:- Hello, hope everything is well at your end! I wanted to have a guideline from your firm regarding a bid! Now our office has received a bid which is the lowest one but the firm has quoted a Bid at one place with signature where as the same total amount of the

Client Query 062:-  Hello, Hope this finds you well. Wanted to discuss that as per Rule 42 of PPRA provides alternate methods of procurement like petty cash, RFQ, direct contracting, repeat orders, procurement on government-controlled rates, negotiated tendering. Please advice that is it necessary or compulsory to advertise tender opportunity on PPRA website if procurement is

Client Query 061:-  Hello, Hope you doing well. Wanted to ask that our company have processed a tender enquiry on open competitive bidding basis and said tender enquiry was not advertised. The cost of lowest bid has also been noted. Now if you could please guide if we can proceed further to finalize tender enquiry or we

Client Query 060:- Hi, Can you please guide if we can proceed further to finalize tender enquiry when we have processed a tender enquiry with a cost estimation for Rs. 1.8 million on open competitive bidding basis when said tender enquiry was not press advertised?  However, the cost of lowest bid received has been noted as

Client Query 059:- Hello, hope everything is fine at your end. According to PPRA Rule can you please confirm about disposal of waste iron bill board and hiring of rental premises for offices? Will be looking forward to your response!   Samia Javaid, Pakistan   Answer:- Thank you for writing to us. The sale, auction

Client Query 058:- Hello, hope everything is fine at your end. As per the direct contracting clause 42(c)(ii), can the contract be given to a specific newspaper or magazine namely X,Y, Z,  which is proprietary in nature and based on specific readership, circulation and contents. Wanted to clarify that is the comparison of it with other newspapers or

Client Query 057:- Hi, wanted to ask that there is a contract signed as result of Press Tender in open competition for services. In contract it is clearly mentioned that it can be extent for further period on mutual consent! What can be the maximum frequency and extent of such extensions in contract beyond three years,

 Client Query 056:- Hello, Hope everything is well at your end! Please advise whether the second lowest bidder can be awarded contract in case the lowest bidder is not willing to perform the work as per the contract.   Sajjad Haider, New York   Answer:- Thank you very much for writing to us. As per your

Client Query 055:- Hello, Hope all is well at your end! With reference to Rule 42 (b), wanted to ask whether we can refer to specific model for standard specifications with word ‘Equivalent’ in case for request for calling quotations?   Sadia Jamil, UK   Answer:- Thank you very much for writing to us. As

Client Query 054:- Hello, wanted an advice regarding the new instructions received from NAB telling about the invitation to bid. We wanted to clarify few ambiguities such as whether we can accept the downloaded copy of bid submitted by the bidder which has not been issued by the procuring agency without depositing tender fee? Secondly Tender

Client Query 053:- Hi, hope everything is well. We wanted some legal help from the legal experts of your firm. Actually, in compliance on the directions of Government of Pakistan, NTC has advised an electrical company to shift all the landline and mobile numbers of the company on the NTC network. For this purpose we wanted

Client Query 052:- Hello, hope everything is well at your end. Wanted a clarification over one thing from the expertise of your firm. We are under a holding company who owns our 100% shares. Now we intent to buy product from our holding company. The PPRA rules are applicable on both of us, i.e. on

Client Query 051:- Hi, Hope everything is well at your end. Wanted to clarify whether pre-qualification of firms along with their products remains valid for two years or pre-qualification of firms have to be carried out on yearly basis.   Saad Qayyum, UK   Asnswer:- Thank you very much for writing to us.  As per

Client Query 050:- Hello, wanted to ask that is there any rule for its fixation or alternatively can it be done at a reasonable amount?   Bilal Ahmed, Spain   Answer:-  Thank you very much for writing to us. As per Rule 23 (5) of Public Procurement Rules, 2004, a procuring agency is competent to

Client Query 049:- Hello, hope everything is fine. Wanted to ask that we intent to buy and purchase some products from our holding company that owns 100% shares of our company.Wanted to ask that are we required to follow PPRA Rules or can we purchase the product without tendering process as we are procuring from

Client Query 048:- Hello, wanted an opinion based on what does PPRA say on a certain situation which as an organization are currently dealing with! Actually we are to procure premises on rent for office/customer centers. The rent agreement would be made under Sindh Rental Premises Ordinance. We have given a clause regarding period as

Client Query 047:- Hello, Hope everything is well at your end. Wanted to clarify some ambiguities on the work we are doing. We are issuing different contracts for goods & services under foreign funding mainly from Asian Development Bank (ADB) by complying the procedures of our organization. All the rules, regulations and procurement procedures of

Client Query 046:- Hi, Wanted to discuss a query from the experts of your firm. We are actually entering into limited tendering for procurement of sensitive parts and have selected few suppliers for inviting offers. Now according to PPRA Rules can you please clarify how many days should be given for submission of bids?  

Client Query 045:- Hello, wanted to discuss a scenario with the experts of your firm. Now it has been seen that in most of the procurement processes, that we follow Single Stage-Two Envelope bidding procedure. We clearly mention in our tender documents that Technical & Financial offers must be sealed in separate envelops. Now if

Client Query 044:- Hi, wanted to ask that what are the rules for forfeiting an earnest money?   Jamshed Khan, New York   Answer:- Thankyou for writing to us. As per your query, Forfeiture of the earnest money is required to be described in the bidding documents by the procuring Agency. If you wish to

Client Query 043:- Hello, wanted to discuss that a case for the procurement of an item received with estimated cost of PKR 90,000/-. In response 03 quotations were received. Lowest price was PKR 640,000/-. So now my question is that can we proceed for the issuance of Purchase Order?   Atif Bilal, Pakistan Answer:- Thankyou

Client Query 042:- Hello, hope all is well at your end? I wanted to discuss a matter with you that a Project Office has to be processed through Single Stage Two Envelope Procedure. There are total two bids received and out of these, one bid was disqualified in Technical Evaluation. Single qualified bid was opened

Client Query 041:- Hello, Hope all is well. Wanted to discuss about an organization which is a non-profit organization under Societies Act 1860 and operational since 2009. It is governed by Board of Directors and has formulated its operational policies and procedures considering local procurement rules, practices and UN requirements as well. As it is

Client Query 040:- Hi, Hope everything is well at your end! Wanted to clarify some points regarding Single Stage Two Envelope Procedure! Wanted to ask that after completing the Evaluation of Technical Proposals, can the Board/Committee  open the financial bids without any formal approval of Technical Evaluation Report? Then if approval of the Technical Evaluation

Client Query 039:- Salamz, Hope you doing well. Wanted your expert advice for a query of mine! I wanted to ask that while requesting quotations from the market for all the procurement, which are less than the tender limit i.e. Rs. 100,000, can we purchase our desired brand/Model Numbers directly instead of mentioning generic specification?

Client Query 038:- Hello, Hope you doing well. Wanted to ask that, in single stage, single envelope Tender, there were Nine firms participated in the bid out of which two firms offered rebate on their total quoted amounts prior to opening of Bids. Now one of them is declared the Lowest evaluated Bidder and the

Client Query 037:- Hi, wanted to clarify one situation that if the lowest financial bidders are more than one for example bidders X, Y, Z who have also quoted the same rate and these three bidders are also the lowest! Then my question is that which bidder should be recommended for the award of works?

Client Query 036:- Hi, I wanted some information regarding bidders participating in a particular tender. Now three Bidders were participated in a single tender. However, due to some issues inquiry was raised against the Tender. Also, after lapse of sufficient time, Inquiry Committee did not give any verdict. Lowest Bidder say M/s B now require

Client Query 035:- Hello,How are you? I had a query with reference to the Pakistani newspapers! I wanted to ask that what sort of tender is to publish for the items that are only available in the Foreign Countries? Please guide that where the tender should be published? Either in Pakistani newspapers as international tenders

Client Query 034:- Hello, Hope you doing well. Wanted to ask that for a small civil works project if the consultancy charges is less than Rs 0.5 Million, is it possible to go for direct hiring of the consultants?   Ali Salman, New York   Answer:- Thank you for writing to us! In response to

Client Query 033:- Hello, Hope all is well at your end! Wanted to ask something that according to Direct Contracting rule 42 c (ii) of PPR-2004  can a procuring agency obtain maintenance and support services for its in-use  of high tech proprietary (branded) equipment/machines, which can be provided directly from its Original Equipment Manufacturer (OEM)?

Client Query 032:- Salamz, How are you? Wanted some clarification from you on the status of bids. I will state a situation in front of you so that you can guide me accordingly. In single Tender, there were three firms participated in the bid i.e. M/s A, M/s B and M/s C. After opening of

Client Query 031:- Hello, hope all is well at your end? Wanted to ask that what happens in an emergency breakdown at work? Can a procuring agency invite the Bids in which response time is less than 15 days? Your response in this regard would be highly appreciated! Thanks   Sahir Ahmed, UK   Answer:-

Client Query 030:- Greetings! Hope all is well. I heard very good reviews about your law firm and hence thought of writing to you with my query as well. Wanted to as that, can we contract with the second-in-line vendor/the second lowest bidder of the bidding process and collect excess costs from the defaulting vendor

Client Query 029:- Hello, Hope everything is fine at your end. Wanted to clarify one thing that, it is mentioned that SNGPL and SSGCL both intends to hire consultancy services for an activity on joint basis, as scope of work is same for these organizations. In this regard, we seek your advice/ opinion if consultancy

Client Query 028:- Greetings! Wanted to ask that, according to Public procurement Rules, 2004 allow direct contracting for procurement of certain items/stores under alternate methods of procurement as specified in Rule 42. As per Rule 42(c) (vii), purchase of motor vehicles from local original manufacturers or their authorized agents at manufacture’s price is covered under

Client Query 027:- Hi, hope all is well at your end! Wanted to ask that, in open or limited tendering, if we mention in our tender document that we need store of Europe origin only, is it according to PPRA rules or any other otherwise? Please highlight your answer as per the PPRA Rules. Thankyou!

Client Query 026:- Hello, I wanted to discuss a query of mine! Wanted to ask that in civil works if the prices quoted by the pre-qualified firms exceed the engineer estimate who is working as a consultant, particularly when the excess is huge as compared to the engineer estimated prices, then what should a procuring

Client Query 025:- Hello, Hope everything is fine at your end. I wanted some clarification from you over one matter. I wanted to ask that, if a procuring agency feels that through the existing list of pre-qualified firms they are not getting value for money, can they pre-qualify more firms through pre-qualification notice and add

Client Query 024:- Greetings!! Hope everything is well at your end. Wanted to ask that is it possible that a procuring agency accept voluntary rebate from pre-qualified vendors/firms after the financials have been opened particularly in civil works as well as in other types of procurement? Also particularly from the firm that has been declared

Client Query 023:-Hello hope you doing well. While uploading the tender there is a field “estimated cost” in the tender form. Can we mention the estimated cost? Is it a must to mention the estimated cost? While acquiring bids from pre-qualified vendors can we convey the engineering estimate to them? Your kind assistance in this

Client Query 022:- Hello, hope all is well at your end. Wanted to discuss a query from you.  NADRA issued a Purchase Order for renovation work after processing an open tender. The BOQ consisted of 20 items and amounted to 5 Million rupees. After completion of work a board was formulated for inspection of work.

Client Query 021:-Hello, hope everything is well. Wanted to have an expedite reply from the expertise of your law firm. We had a contract with the firm for the provision of janitorial services in year 2015 after due fulfillment of the PPRA rules 2004. Now the contract is going to be expired and contractor/firm submitted

Client Query 020:- Greetings! With reference to my previous query, I would like to ask that, in two-stage two-envelope bidding procedure is it mandatory to announce Technical evaluation result scores before opening of financial bids?   Nadeem Jaffery, New York   Answer:- Thank you for writing to us. The answer to your query is that,

Client Query 019:- Greetings! Hope all is well. Wanted to discuss one scenario with you. We practice Single Stage-Two Envelope Bidding procedure. In one of our tender, four bidders participated. During the finalization of the case, lowest bidder refused to re-validate their offer. In this scenario, should we approach to second lowest bidder for price

Client Query 018:- Hello! Wanted a clarification on one thing. We have clearly mentioned in our tender document that supplier must attach tender fee with technical quotations/offers. Can we accept offers in the following scenarios; 1) Supplier has not provided tender fee 2) Supplier has provided photocopy of receipt 3) Supplier has deposited and provided

Client Query 017:- Can we mention estimated price on Advertisement/Tender Documents for Hiring of firms for Janitorial Services and Hiring of Security Guards?   Sadia Naz, UK   Answer:- Thank you very much for writing to us. Based on your query there is no such provision mentioning the upper or lower limit of offered price

Client Query 016:- Hello, hope everything is well at your end. We wanted to clarify one thing that once having gone through the process of pre-qualification as per the PPRA rule 15 and 16 and have pre-qualified firms for different minor civil, elect and plumbing works for a certain period of time say 1 year

Client Query 015:- Greetings!! Kindly clarify that in a Single Stage Two Envelope Tender process, if the Bid Validity Period of Bids was given as 120 days from the date of Financial Proposals Opening in the bidding documents and no time period for Technical Evaluation purpose or opening of Financial Proposal was given in the

Client Query 014:- Greetings! Hope all is well. My query is that is a bidder allowed to offer enhancement on the total amount of bid which has been submitted already? Is it true that a bidder can offer debate on the total amount of bid? Rafay Zaman, UK   Answer:- Thank you very much for

Client Query 013:- Hello, Hope you doing well. Please if you could clarify that according to PPRA rules if a bid with two or more options against one item is acceptable or otherwise. For example, for a branded computer, a bidder has offered multiple models in HP, Dell and Lenovo brands with same specifications as

Client Query 012:- Salamz, hope all is well. Wanted to inquire that can the repair of maintenance of official vehicle from authorized company workshop is right or adopting the PPRA rules where quotation/tender is required first adopt the procedure than work done from authorized company workshop is required? Please suggest me with the best of

Client Query 011:- Hope your day is going well. Wanted to ask that when a procurement agency accepts the bid then (how many days) can procurement agency given the last date of delivery for supply of required materials to firm according to rule position and if firms request for extension in the last date of

Client Query 010:- Hi, hope you doing well. We wanted to sign a contract with engineering consultancy firm for consultancy services of a infrastructure development project. This project is running for last 10 years and still not completed. Can we use consultancy services of same firm for construction of another block under same project while

Client Query 009:- Hi, hope you doing well. Wanted to clarify that it has been stated that M/S ‘A’ was awarded order for Manufacture & supply of 03 Units Fire Tender with all firefighting equipment for Karachi Port Trust in the year 2013 by adopting PPRA Rule 36(a). Now some repair work incurred in the

Client Query 008:-  Greetings! Hope your day is going well. Wanted to ask that a government organization called for DDP/FOR terms only, but, accepted FOB offers as well from foreign vendors. While, local bidders offered FOR terms as required. Can we file objection on the process? Amir Naveed, New York   Answer: Thank you for

Client Query 007:- Hello, wanted to have some clarification that if a vendor was awarded Purchase order after tender for 50x printers and 100x tonners. Now vendor has given a letter after almost one month that printer model mentioned in PO has been discontinued so he will replace it with upgraded model in same price

Client Query 006:- Hello, wanted to ask that can a procuring agency procure laptops, desktop computers, printers, scanners, etc. by using brand name with the word or equivalent in the technical specifications? Bilal Ahmed, Italy Answer:-Thank you for your query. The words “or equivalent” can only be mentioned if a procuring agency is convinced that

Client Query 005:- We wanted to ask that can a procuring agency while engaging in civil works/renovation work mention that bidders who have worked certain number of years with our organization will be awarded certain points in the technical evaluation criteria? Salma Javed, UK Answer:- Thankyou for writing to us. The preparation of evaluation criteria/bidding

Client Query 004 Hello, we wanted some confirmation and clearance about one matter. Now According to PPRA Rule 39, the organization seeks in the Bidding Documents 05 to 10% as performance guarantee from the successful bidder. Kindly confirm the exact percentage of the performance guarantee to be obtained. Please confirm whether 10% performance guarantee against

Client Query 003 Hello we have a query for which we need your kind assistance. It has been seen  that PTVC advertised tenders from interested parties for construction work about 3 years ago. Only technical bids were invited. The interested parties were short-listed. Due to one reason or other the process was stopped. Now we

Client Query 002 Hello, we were recently involved in bidding and are wondering if a government procuring agency floated a tender for requirement of certain quantities of a product/equipment then at the time of award of contract to lowest evaluated bidder, can procuring agency enhance or reduce the quantities. Though such condition is already part