September 24, 2020

3M BUYER PROCUREMENT PROCESS 3M 产品采购流程

 

3M BUYER PROCUREMENT PROCESS

3M产品采购流程

 

  1. Signing of Mutual Non-Circumvent, Non-Disclosure Agreement (NCNDA) with our law firm.

与我方律师事务所签订互不规避保密协议

 

  1. Prequalification of buyer and discussion of volume of supply with the legal team as per 3Ms terms and conditions

根据3M公司的有关规定与条款,对采购方进行资格预审并与法务团队讨论供货量

 

  1. 24 Hour-Preliminary Review by our 3M Network colleagues of the Letter of Intent, Bank Comfort letter and other documents supplied with this Memorandum.

由3M网络内的同事对随本备忘录提交的采购意向书、银行资信函及其它文件进行24小时预先复核。

 

IMPORTANT POINTS: 

几点重要说明:

 

  1. Letter of Intent (LOI) 1) This needs to be in the name of the actual buyer made out to “3M Distributor”. 2) Needs to be up-to-date and cannot be more than 3 days old.

采购意向书(LOI):1)应以实际采购方的名义出具给3M经销商;2)需要是最新的信息且时效未超过3天。

 

  1. Highly recommend putting Not to Exceed (NTE) price to give us maximum flexibility to We will find the best price / terms available. You can always say no if market price that day is too high but without a reasonable “spread” we will be limited and must ask you for revised paperwork repeatedly.

强烈建议给出“限高”价格,以便给予我方灵活的谈判空间。我们会寻求最合理的报价/条款。您对于当日市场价格过高当然可以随时拒绝,但是如果没有合理的“价差”,我方将受限于此并会重复要求贵方更改文件内容。

 

  1. If you want additional orders after NTE price, please use “including rolls and extensions”. Do not alter 14-day closing date in LOI template.

如果您要在最高限价基础上追加订单,请使用“包括上下浮动”。不得更改采购意向书模板中的14天截止日期。

 

iii.  Our advice is not to date your LOI and send in as that starts the 3-day clock. Gather ALL   your documents then date your LOI last and hit submit all documents together.

我方建议不要给您采购意向书中的时限设定为“三天起”。先准备好所有的文件,最后再明确采购意向书的日期并点击提交所有文件。

 

  1. Letter of Authorization (LOA) for end user (Hospital, Government, Humanitarian). If buyer is procuring on behalf of end users, buyer will need to get a “Procurement Authorization Letter” with verbiage on template provided on end-user’s letterhead signed by authorized personnel with specific up-to number of masks needed. Regardless of the number of end users, LOAs will be needed for specified amount to match the total amount on LOI. Must be on end user’s letterhead on “Buyers Letter of Authorization” (LOA) template. A list of end users provided on the buyer’s letterhead is not acceptable unless buyer is end user.

最终用户(医院、政府机构、人道主义组织)授权书。如果采购方代表最终用户进行采购,那么则需获得“委托采购函”,该委托采购函模板需要有最终用户抬头的信纸模板中的措辞、委托授权人的签名以及采购口罩的最大确切数量。无论最终用户是多少位,委托采购函中所需确切数量必须与采购意向书中的采购总数量保持一致。采购方获得的“委托采购函”中抬头必须是最终用户的抬头。除非采购方自己是最终用户,否则如采购意向书抬头中出现最终用户列表将不予接受。

 

THIS IS KEY. Our legal team and the 3M procurement teams to verify will contact end user. Please notify the end user in advance. Lots our network can secure can be Restricted (Hospital / Gov’t), Unrestricted (anyone in need) or Private sales (controlled by non-3M parties). If you do not provide an LOA we can only assume this is procurement for non-Hospital / Gov’t. At times un-restricted and private sales can be slightly more expensive.

这个很关键。我方法务团队与3M采购核验团队将会联系最终用户。请提前通知最终用户。我们的网络中很多资源可能有安全的、符合严格要求(医院/政府机构)的,也有不符合严格要求(任何有需要的人)或者私自销售(非3M成员管理)的。如果您不能提供委托采购函的话,我们只能假设这是非医院/政府机构采购行为。届时这类不符合严格要求的私自销售行为会导致价格偏贵。

 

Letter of Attorney Attestation (LOAA)/Info – In addition to BCL / POF request the LOAA from buyer’s attorney is a requirement. Please copy and paste from template provided. This will need to be provided on attorney letterhead.

律师授权证明(LOAA)- 除了银行资信函(BCL)及买方出具资金证明(POF)之外,采购方同时还要求出具律师授权证明(LOAA),请从如下提供的模板中复制粘贴。该授权证明需要采用律师事务所抬头信纸来出具。

 

BCL -Proof of Funds – 3M is no longer accepting attorney attestations for POF’s. 3M require a bank comfort letter (BCL). Acceptable POF documentation includes BCL or LC. There is an exception for government agencies to request attorney-to-attorney validation. All others will need this to be accepted.

银行资信函– 资金证明:3M公司不再接受单纯有买方提供的资金证明。3M公司要求银行来出具资信证明即银行资信函(BCL)。可接受的资金证明文件包括银行资信函或信用证——有一个例外是只针对政府机构要求的律师对律师验证——其余均需满足上述要求。

 

LETTER of CREDIT OPTION For large transactions over $50 Billion, buyer may provide an option of a Letter of Credit.

信用证(LOI):对于超过500亿美元的大宗交易,采购方可采取信用证交易。

 

Some BCLs will have sensitive information others will simply attest to the funds being available for the transaction. See the sample BCL template if needed however most banks use their own format.

有些银行资信函会含有敏感信息,而有些只是简单证明可用于交易的资金数额。如有必要,请参阅银行资信函模板。事实上,大部分银行都使用自己的格式。

 

Purchase Order (PO) – This can be submitted to increase the chances in securing lot allocations. In some cases, the price on the PO may change once an allocation of lot has been confirmed and secured for hold.

采购订单(PO):提交采购订单可以增加确保发货批次分配的安全性。有些情况下,一旦发货批次确定且确保在手,采购订单中的价格可能会有变化。

 

Passport – Buyer or Authorized Buyer’s Employee or Agent will need to provide copy of Passport as part of initial paperwork submission.

护照(或身份证):采购方或授权采购方的雇员或代理需要提交护照(或身份证)复印件作为初始提交文件的一部分。

 

KYC Documentation – 3M version will be provided to you on A<>A call. This is especially important for On-the-Ground (OTG) product to move the deal along faster. This is a compliance mandate per 3M policies. Please note that pricing for even OTG products cannot be given in advance.

了解客户的文件:3M版本将在电话会议中提供。这对于现货商品尤为重要,以便促进交易更快完成。此为3M政策的符合性规定。请注意即使对于现货商品的定价也不可能提前给出。

 

 

Onboarding to the 3M Distributor Network (timeline 24-48 hours) Review & Clarify LOI, LOA, BCL – POF, PO and complete any outstanding items or revisions needed.

进入3M经销商网络(时间为24-48小时),对采购意向书、委托采购函、银行资信函(资金证明)、采购订单进行审查核验,并完成对所有遗留项目的必要修正。

 

Provide Expectations to our Legal team and 3M Network Affiliates

向我方法务团队及3M网络子公司提出期望。

 

Process (Reiterate current stages of process).

流程(重申当前流程的步骤)

 

Timeline (full process estimated 3-4 days).

时间线(全流程预计3-4天)

 

Discuss time for Attorney-to-Attorney Call where time zones differ.

各方处于不同时区的,由律师电话讨论时间问题。

 

Procurement Consultant Service Agreement in the form of an irrevocable Master Fee- Share Agreement (IMFA) must be signed and clarified at this stage as lack of clarity upfront will lead to a failed deal. The IMFPA is filed with the 3M Distributor who will as a part of their commitment to our Network Partners, ensure that this is enforced and honored.

不可撤销总费用协议形式的采购顾问服务协议必须在现阶段签署并明确,因为此项缺失会导致交易失败。不可撤销总费用协议将由3M经销商存档,他们将作为对我们网络合作伙伴承诺的一部分,并确保此承诺履行和执行。

IMFA is signed between all parties.

各方签署不可撤销总费用协议。

Paymaster Agreement is also signed between all parties outside of buyer and seller.

除采购方和销售方外,各方均签署出纳员协议。

The Network Partners will now arrange for 3M Distributor Attorney-to-Attorney call to verify documentation and BCL-POFs. This process will involve a KYC process to validate end user, BCL-POF, LOAA, Buyer Background Check, and product allotments available for specific deal.

网络中的合作伙伴此时将安排各方律师电话会议,以核实所有文件及银行资信函(资金证明)。该过程将包含了解客户的过程,用以验证最终用户、银行资信函、律师授权证明、采购方背景调查以及用于特定交易的商品配额。

3M/Distributor approves Buyer.

3M及其经销商认可采购方。

Final Purchase Order issued by Buyer for direct price from 3M or Distributor.

采购方以3M或其经销商出具的直接价格为准提交最终采购订单。

 

** Escrow will need to be funded at this time to Seller’s Escrow and Consultant’s Escrow (Paymaster) for amount on PO and IMFA / Paymaster Agreement.

** 此时需针对采购订单及不可撤销总费用协议/出纳员协议中的金额向卖方托管方及顾问托管方(出纳员)支付资金。

 

Sale Purchase Agreement (SPA) issued by 3M Distributor executed. 3M Respirator LOT numbers, SGS report, and address of warehouse location provided. VERIFICATION OF LOTS: **you will not be provided with this until this stage. PLEASE DO NOT ASK as this is the 3M Distribution Policy which we must follow.

执行3M经销商出具的销售购买协议(SPA)、提供3M口罩的批号、SGS检测报告以及仓库地址。批次验证:在此步骤之前您不会获得此信息,也请勿询问——因为这是3M公司的分销政策,我们必须遵守。

Logistics supply delivery/pickup schedule arranged and confirmed directly with 3M distributors.

物流供应交付及提货时间确定及安排,并直接由3M经销商确认。

Final inspection and approval by Buyer’s agent on site or provided SGS.

由采购方指定检测代理商现场验货并最后确定,或由SGS出具最终检测结果并确认。

Funds released/distributed per SPA 3M distributor escrow and IMFA Consultant Escrow (paymaster).

由3M经销商托管方及签署不可撤销总费用协议顾问托管方(出纳员)来发放/分配款项。

Close out 3M contract / or extend contract for repeating order cycle – “rolls & extensions”.

关闭3M合同/ 或对重复周期的订单合同进行延期——“上下浮动”。

Review of entire supply chain cycle and logistics with the 3M Team.

与3M团队对此供应链周期及物流进行回溯。

 

 

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